October 2018 Roundtable – Policies and Procedures

October 4, 2018
8:30-10:30am
The Women’s Club of Virginia
211 E Franklin St
Richmond, VA 23219

Directions & Parking: The house is located between 2nd and 3rd Streets.  Parking is available in their lot located at the corner of Franklin and 3rd Street in the TWC area.

Presenter: Whitney Guthrie, Director of Community Engagement at Richmond Metropolitan Habitat for Humanity

Join us October 4th for a Round Table discussion on “Policies and Procedures “. If your organization has no written Policy & Procedure manual this is a great time to get ideas for creating one. If you feel your existing Policy and Procedure manual could use some updating, bring it for suggestions. Or, if you feel your organization already has a great Policy & Procedure manual, bring it to share ideas and inspiration.

We will meet at The Women’s Club of Virginia (TWC) located at 211 E. Franklin Street. The house is located between 2nd and 3rd Streets. Parking is available in their lot located at the corner of Franklin and 3rd Street in the TWC area. We meet from 8:30 am to 10:30 am. Breakfast will be served.

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GRAVA September 2018 Workshop: Saying NO — Without Reserve or Regret

September 6, 2018
8:30-10:30am
Virginia War Memorial
621 South Belvidere Street
Richmond, VA 23220

Directions & Parking: If arriving from the North, from Belvidere St. take the last LEFT before the Lee Bridge. If arriving from the South, take the first RIGHT just after crossing the Lee Bridge. There are about 10 spaces at the museum for use, and some on Spring Street. Street parking is also available on Oregon Hill just across Belvidere. (2nd St. is closed for construction)

Presenter: Katie Campbell, CVA

“Saying NO — Without Reserve or Regret”

Many of us are naturally inclined to say YES with a “can-do” spirit. As leaders and managers we want to demonstrate our positive attitude and avoid disappointing others.  So when we find ourselves in a situation where our gut tells us to say NO, we struggle with getting the word out. This session will explore legitimate reasons to say NO, why we find it difficult, and how to do it effectively. Leave with some practical tactics to strengthen this skill – in both your professional and personal life.

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June 2018 GRAVA Roundtable – Recruitment and Retention

June 7, 2018
8:30-10:30am
Goochland Cares
3001 River Road West
Goochland, VA 23063.

Parking: Parking is available in front of the building. This is the “old” address. The “new” address does not work in GPS. It is the same location!

Presenter: GRAVA Board

Volunteers allow your organization to do more work. They often lessen the burden on your paid staff. Volunteer recruitment also raises the awareness of your organization. We’ll expand on the workshop from May on ways to recruit volunteers, keep them engaged, and increase your retention rates. We will talk about unlikely places to obtain volunteers and ways to engage and keep them motivated. Participants are encouraged to come with their own ideas to share as well.

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May 2018 Workshop Recap – Recruitment and Retention

At GRAVA’s May Workshop, we focused on the best practices of volunteer recruitment and retention. Amy Nisenson gave us insights into the motivations of volunteers and when we should recruit them. She talked about warm body recruitment, targeted recruitment and concentric circles recruitment. To get a good handle of how we should recruit, we ought to first speak to our current or past volunteers about why they volunteer, why they left and they experience as a volunteer. Having a good strategy for the types of volunteers needed helps to find out which skills or demographics you need and how to target them. Many corporate groups have grants for organizations that their employees volunteer for.

Once you have recruited volunteers you need to engage them by providing training and leadership opportunities. Some of the reasons volunteers don’t stay is a chaotic experience or the experience didn’t live up to their expectations. There needs to be clear expectations and a friendly, professional environment to better engage volunteers.

See the slideshow here.

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May GRAVA Workshop – Recruitment and Retention

May 3, 2018 8:30-10:30am
YWCA
6 N 5th Street
Richmond, VA 23219

Directions: Take the exit toward Coliseum/Downtown. Continue on 3rd St. Turn left on E Jackson St. Right onto N 5th Street. The street parking starts at 8 am and you can pay 2 hours at a time. The deck across the street is $7 if you enter before 9 am.

Speaker: Amy Nisenson

Summary: Volunteers allow your organization to do more work. They often lessen the burden on your paid staff. Volunteer recruitment also raises the awareness of your organization. This workshop introduces ways to recruit volunteers, keep them engaged, and increase your retention rates. We will talk about unlikely places to obtain volunteers and ways to engage and keep them motivated. Participants are encouraged to come with their own ideas to share as well.

Speaker BioAmy’s consulting expertise includes strategic planning, board development/governance work, board and staff meeting facilitation, organizational development, succession planning, executive search and CEO evaluation, and resource development. Her over 30 years as a senior philanthropy professional includes work on both sides of philanthropy- as a nonprofit executive and development professional and as a corporate and foundation grant maker. Amy brings her unique experiences in both asking and giving along with strategic thinking, sensible fiscal management, effective communication and facilitation to her consulting work. Amy is also a Certified Governance Trainer with Board Source and is trained in nonprofit Board education.

Along with her work as a consultant, Amy serves as the Executive Director of the Mary Morton Parsons Foundation, which is a private-independent foundation that grants more than $5-7 million annually to nonprofits in the Commonwealth of Virginia for capital projects. Amy also teaches classes in nonprofit management including grant writing, navigating support from corporations and foundations, and board development at many universities and programs throughout the State. Prior to her current work, Amy served as Vice President and Community Affairs Manager for Wachovia Corporation from 2005-2008, covering the three-state Mid-Atlantic Region of Virginia—Virginia, Maryland, and D.C.

Amy’s consulting practice is rooted in a strong passion for the nonprofit community. All work is geared to helping a nonprofit build its organizational capacity working within a team approach of strong partnerships between board and staff. Amy combines her professional and personal experiences with best practices to help nonprofits make informed decisions and build internal processes to become stronger, more stable organizations.

Amy received a BA in Foreign Affairs from the University of Virginia in Charlottesville, VA. She is an avid reader and along with her husband likes to cook and entertain friends and family.

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GRAVA April Roundtable – Lessons from the Faith Community

April 5, 2018 8:30-10:30am
First Baptist Church
2709 Monument Avenue
Richmond, VA 23220

Location & Parking: We will meet at First Baptist Church (FBC-Richmond) which is located at Monument and Boulevard. Parking is available at Robinson and Monument in the church parking lot. Then a short walk through the alley, cross Mulberry Street, and in the door with the awning. There is an info booth just inside which can offer directions.

Presenters: GRAVA Board members

Read about March’s workshop if you missed it. To follow up on the workshop on working with faith communitities, we’ll be roundtable discussing these topics:

  1. Bring a faith community’s mission or purpose statement.
  2. Think of one or two faith communities that might be complimentary partners with your nonprofit.
  3. Who might be a “champion” to approach in those faith communities?

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March 2018 Workshop Recap

Lessons from Faith Communities on Engaging and Empowering Volunteers

Martha Frickert and Steve Booth gave an inspiring and informative talk titled Lessons from Faith Communities on Engaging and Empowering Volunteers. The presentation focused on three key points: Understanding the Faith Community; Identifying and Cultivating Volunteers; and Strategies for Recruiting Volunteers.

Steve and Martha shared the importance of understanding faith communities, and the language they use. They advised that congregations are emotional systems. Many of us were introduced to Murray Bowen’s Family Systems Theory, and emotional triangles. To cultivate leadership, it is important to understand the emotional “call” of your volunteer. Why are they volunteering? What do they hope to get out of the experience? Steve Booth explained that when reaching out to churches as a source for volunteers, it is important to know the congregation’s collective emotional “call”. That “call” is influenced by their local church culture. This includes their faith tradition, the history of their church, and their decision-making process. What is important to the church? What are their informing beliefs, principles and values? What is their mission/purpose? He stressed the importance of understanding their language. Steve went on to explain understanding what informs their faith helps to understand their “calling”, and how best to pair it with your corporate “calling” and mission.

Steve suggested that knowing what informs an individual’s faith is important for identifying and cultivating volunteers. Martha elaborated on this thinking by suggesting conversation with volunteers about which gifts (faith speak) they bring, or which skills, talents or interests (corporate speak) they have helps both parties find the best fit, or use of volunteers.

To best recruit volunteers from churches it is important the organization’s mission lines up with church’s mission. It was suggested that the best way to find churches with potential volunteers was to locate a volunteer in your organization who would champion your organization within their church. If they believe in your cause, and already volunteer, they will be a powerful advocate on your behalf.

Steve and Martha concluded their presentation by advising churches can also be a source of funding. Many larger churches have Endowment Funds, from which they draw scholarships or grant funding. They are usually smaller amounts, but have fewer restrictions.

Steve closed with dialogue suggestions to spark conversation at our April meeting. They are:

  1. Bring a faith community’s mission or purpose statement.
  2. Think of one or two faith communities that might be complimentary partners with your nonprofit.
  3. Who might be a “champion” to approach in those faith communities?

Here is a link to their presentation.

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